Police Clearance Sample of Philippines

A Police Clearance Sample is an important document often needed for jobs, immigration, and community service, especially in fields like education and healthcare. It shows your criminal history and tells if you have any records or ongoing charges.

If you’re unsure how to use a Police Clearance Sample for job applications, visas, or other purposes, we’re here to help. This guide will provide a simple overview of what a Police Clearance Sample is, how to obtain one, and important details about its validity. We’ll also outline the steps and documents needed for a smooth application process, whether you’re in the Philippines or elsewhere.

What Does Police Clearance Sample Mean?

The National Police Clearance shows that a person has no criminal record. Employers often need this document when hiring. It’s a valid ID in the Philippines that you can use to get a national ID, NBI clearance, and credit cards. However, it cannot be used for voter registration or for applying for or renewing a DFA passport.

Example of Police Clearance certificate with applicant details and status.

Purpose Of Police Clearance Sample

You need a Police Clearance sample for these reasons:

  • Some companies in the Philippines and other countries require it for jobs.
  • For immigration or visa applications, this certificate checks a person’s criminal history. It helps decide if they can enter a country.
  • Some professions, such as security guards and firearm carriers, may demand it as proof of being clean.
  • People wanting to adopt a child might also need this certificate to show they have no criminal record and can provide a safe home.
  • Police clearance certificates can also be needed for legal reasons, like applying for gun licenses, getting permits, or working on government contracts.

Sample of a Police Character Certificate in the Philippines

The sample of a Police Clearance in the Philippines can be different depending on the office that issues it. Here’s a general sample of what a Philippine Police Clearance might look like:

Heading:

Republic of the Philippines

National Police Commission

Philippine National Police

(Name of Police Station or Office)

Body:

Title: Police Clearance

Applicant Information:

Full Name (First, Middle, Last)

Clearance Statement:

This document confirms that the person named above has no negative records as of the date shown. (or a similar phrase)

Purpose: (Not required) You can mention why you need the clearance (e.g., for a job).

Fingerprint Impressions: The applicant can put their thumbprints in the section below.

Issued By: Signature and Name of the Duty Officer, Title (e.g., PEMS – Police Examination and Monitoring Section)

Approved By: Signature and Name of the Officer-in-Charge, Title

Date Issued

Simple steps to complete a police clearance sample

To get a police clearance sample in the Philippines, you need to follow these steps:

Collect Necessary Documents: 

Gather all important documents, like your ID (passport or driver’s license) and any other papers needed by the issuing office.

Read Instructions Carefully: 

Look over the instructions that come with the police clearance sample, as requirements can differ by location.

Input Personal Information: 

Enter your personal information into the sample, including your full name, date of birth, nationality, and contact details.

List Address History: 

Provide your current and past addresses, including how long you lived at each one, making sure all info is accurate.

Include Employment Details: 

If the sample asks for it, share your job history or current occupation with the correct details.

Report Criminal Records: 

If needed, mention any criminal history or past convictions, following the given instructions.

Add Additional Details: 

If required, include why you need the police clearance certificate or any other relevant information.

Check for Accuracy: 

Check all the information carefully. Make sure every information is correct and complete. Ensure no important fields are missing.

Save or Print the Document:

After checking the information, either save or print the completed police clearance sample.

Submit as Instructed: 

Follow the submission guidelines from the issuing office for the completed sample, which may involve sending it electronically or delivering it in person with any required documents.

How long is a Police Clearance Sample valid?

Example of Police Clearance with details on validity and expiration.

If you’re planning to get a clearance sample, keep the following things in your mind.

Validity of Clearance Sample:

The validity of  police clearance certificate is normally for three to six months from when it is issued. The length of validity can vary depending on the issuing authority.

Application for Filipinos Abroad:

If you live outside the Philippines and need a Police Clearance Certificate, you can apply at the nearest Philippine embassy or consulate. Contact them for the specific requirements and steps.

Final Words

A police clearance sample from the Philippines is an important document that shows a person’s criminal record status. It is often needed for job background checks, immigration processes, and for safety when working with vulnerable groups.

The process involves gathering documents, filling out personal details, and submitting it as instructed. This certificate is usually valid for three to six months, depending on the issuer. Overall, it is important for people who need to prove their character for legal, professional, or personal reasons.

FAQs

The Philippine National Police Clearance (NPC) is an important document used for job applications, getting government IDs, or doing bank transactions.
It usually takes a few days to a week, depending on how busy the police station is.
The police clearance fee from the Philippine National Police is usually ₱150 for standard processing, but there may be extra charges depending on how you pay.